Revealed: Full details about Ghana Card number at birth

The issuance of Ghana Card personal identification number (PIN), better known as Ghana Card numbers to every Ghanaian child born in an accredited health facility has taken off.

Vice-President Dr Mahamudu Bawumia, officially launched the Ghana Card Number at Birth system at the Ga North Municipal Hospital at Ofankor, Accra.

It is a revolutionary step forward in integrating and enhancing national identity system.

Challenges being solved

This stage of the National Identification Authority’s (NIA) work is critical as it begins the process of eliminating age falsification experienced in football, civil service recruitment, job retention, unilateral postponement of retirement, high level corporate management jobs, sports competitions, qualification for foreign scholarships for post-graduate degrees, and enlistment into the security forces, where a lower age is a precondition for eligibility, consideration, acceptance, retention and promotion among others.

This is a fundamental aspect of the NIA’s drive to compile a single credible national identification database for Ghana.

A collaborative between the Ghana Health Service (GHS), Births and Deaths Registry (BDR), Ghana Statistical Service and NIA have now integrated their systems.

This integration ensures that every child born in Ghana is immediately provided with a unique identity, linking them to their mother’s identity and securing their place within the national identity system

Dr Bawumia explained that Ghana Card number at Birth is not just an ID; it is a promise to children of a future where their identity and rights are recognized from their very first breath.

“It is a testament to our commitment to building an effective, efficient, responsive, and accountable public sector that meets the needs of the Ghanaian citizenry,” he stressed.

According to Vice-President Dr Bawumia, an effective and efficient implementation of this system offers numerous benefits to mothers and children.

He pointed out that it provides a systematic and efficient method of registering births, ensuring that every child becomes part of the system from birth.

This, he said addresses a longstanding issue in Ghana where many births remain unregistered due to factors such as remote locations and insufficient awareness about the importance of birth registration.

The system, he indicated, also facilitates access to healthcare, education, and social welfare programs, safeguarding the rights and entitlements of both mothers and children.

Ghana, he noted, has made significant progress in improving healthcare access in recent years, and initiatives like the Ghana Card Number at Birth further contribute to ensuring that all citizens can avail themselves of essential services.

Vice-President Dr Bawumia added that this solution leads to the digitization of birth registration and identification processes, enhancing the security and integrity of personal data while reducing the risk of identity fraud.

According to him, it would also help greatly in the fight against Child Trafficking, as rescued children can be reunited with their families.

He underscored the challenges and risks posed by a lack of a unique identification system for citizens across all age groups, and indicated that Government is working assiduously to ensure everyone is enrolled onto the national identity system.

He started that the absence of a unique identification system for citizens posed significant risks such as being vulnerable to fraud, inefficiency in public service delivery, challenges in implementing social programmes, electoral discrepancies, and threats to national security.

Recognizing these vulnerabilities, he said Ghana established the NIA to register all starting with those above the age of 15.

NIA registers 17.8m

As of Monday, March 11, 2024, a total of 17.8 million (17,804,405) persons had been registered, with over 17 million (17,075,232) delivered and a further 53,929 cards ready to be printed.

However, he pointed that the registration of the 17.7 million adults above the age of 15 has left a critical gap – the registration of our children on Ghana Card from birth.

According to him, the lack of integration between birth records and national identity platforms opens up a variety of potential problems and risks, impacting national security, voter registration, social services delivery, and overall governance.

With the registration of person 15 years and above ongoing, and the beginning of registrations at birth launched, Vice-President Bawumia disclosed that the NIA and the National Health Insurance Authority would also begin the registration of children between 6 and 15 years in schools across the country soon, to ensure that every Ghanaian is enrolled onto the national identity system.

Reiterating the importance of the Ghana Card at Birth System, Dr Bawumia emphasized: “This monumental integration effort is not just about issuing a card; it’s about recognizing and affirming the rights and existence of our youngest citizens from the moment they enter this world.”

PIN to be issued 6 weeks after birth

Information on the system indicates that the issuances of the PIN will take place during first immunisation of the baby, which takes place six weeks after birth.

Immunisation schedule in Ghana

The current Expanded Programme on Immunisation schedule recommends Bacille Calmette-Guerin (BCG) at birth.

A dose of Oral Polio Vaccine (OPV) is given at birth followed by subsequent immunisations at six, 10 and 14 weeks.

Role of baby naming ceremonies

The six-week period before issuing Ghana Card PIN to babies is to give parents ample time to perform naming ceremonies, a vital Ghanaian culture.

Therefore, by the time the baby is due for immunisation in six weeks, the name of the baby is expected to be ready to facilitate the issuance of Ghana Card PIN.

Data captured by GHS

The day a baby is born, a GHS system captures the date, time and place of birth, gender, weight at birth, and the name of parents into its database and same information is recorded on the weighing card of the baby.

Mother should go to immunisation with Ghana Card

Therefore, the mother of a new baby is expected to visit a health facility for immunisation six weeks after giving birth with her Ghana Card and the name of the baby.

A GHS official at the health facility will take the mother’s Ghana Card number and record the PIN.

Live photo of mother and baby

The GHS health official will also take a live photo of the mother and a separate live photo of the baby.

Information to be transmitted to NIA

The live photos of the mother and her baby, date of birth, time of birth, place of birth, gender, weight at birth of the baby and the name of the parents will then be transmitted electronically to the NIA through an application programming interface (API).

Gadgets supplied to all health facilities

All health facilities have been provided with electronic gadgets with the API installed and designated officials trained on how to undertake the process.

Live biometric verification of mother

The NIA will then undertake biometric verification of the mother using the live photo taken at the health facility and her Ghana Card PIN.

Retrieving mother’s digital identity from NIA’s database

The NIA will also verify the photos to establish that they are live photos and then use the Ghana Card PIN of the mother to retrieve her digital identity from its database.

Verifying biographic information

The NIA system will also verify the biographic information of the mother, comprising full name, date of birth, gender, citizenship, digital address, names of mother and father, hometown, phone number, occupation, and languages spoken.

Comparison of live photo with facial biometric data in NIA database

The NIA will then compare the live photo taken at the health facility with the facial biometric data in its system.

If the data matches and the mother is a Ghanaian, then the NIA will move to the next step.

Data mismatch will abrogate process

However, if the data of the mother transmitted from the health facility does not match the data in the NIA system, the process is abrogated.

Process will be suspended if mother is a foreigner

Also, if the data matches but the mother is not a Ghanaian, the NIA will abrogate the process because babies of foreigners are not to be issued PIN.

NIA to send response to health facility

When the process is abrogated because the data of the mother transmitted from the health facility does not match the data in the NIA’s database or the mother is not a Ghanaian, the NIA will send a response to the health facility through the API.

But, if the data matches and the mother is a Ghanaian, the NIA will go ahead and process the information on the baby.

Father to go through process if mother is a foreigner

If the mother is not a Ghanaian but the father is, then the father needs to go through the live verification process, instead of the mother, for the issuance of a national ID number to be given to the child.

Verification of baby’s data

After successfully verifying the mother, the NIA will also verify the data of the baby transmitted from the health facility to establish whether it already exists in its database or not.

Process to be abrogated if baby’s data already exists in NIA’s database

If the verification shows that the data of the baby already exists in the NIA’s database, the process is abrogated and a response sent to the health facility.

Baby’s data to be linked to mother’s data in NIA’s database

However, if the outcome of the search shows that the data of the baby is not already in the system, then the NIA will link the data of the baby to the mother’s data in the NIA’s system.

NIA to generate PIN for baby

The NIA system will then generate a PIN for the baby, which will be linked to the mother’s Ghana Card PIN and then shared with GHS.

Live verification done digitally and in real time

The live verification process of the mother and child takes place digitally and in real time.

Live verification data distributed to all relevant authorities digitally

The data is distributed to all relevant authorities digitally and within seconds, with each data set bearing the same verification code and tailored to what data they are entitled to receive by law.

Baby’s PIN added to GHS information system

The GHS then adds the baby’s PIN to the information it has also captured about the mother into its system.

Child to be taken to NIA centre at age 6

Children can only be issued Ghana Cards at six years because that is the time their fingerprints are fully developed to enable biometric capture.

Therefore, when the child turns six, the mother has to take the baby to the nearest NIA registration centre.

Retrieving baby’s data and updating it with fingerprints, iris, and photo

At this point, the baby’s data captured during immunisation at six weeks will be retrieved from the NIA database and updated with biometrics of fingerprints, iris, and photo.

Ghana Card printed for child with same PIN

The NIA will then print a Ghana Card for the child at age six with the same PIN issued six weeks after birth.

What if the mother dies before six weeks?

In the unfortunate event of the mother dying as a result of giving birth to the child or any other causes before the second immunisation, any other family member who has a Ghana Card, including the father, can go through the same process for the NIA to issue a PIN to the baby.

Role of Births and Deaths Registry

The Births and Deaths Registry will then use the Ghana Card PIN issued to the baby and the relevant information captured in the NIA’s system to print birth certificate for the child.

1.2m children under age 5 not in any official document

An estimated 1.2 million Ghanaian children under the age of five are not registered in any official document.

1 in 4 children never registered in Ghana

The birth of about every 1 in 4 (28.89%) children in Ghana has never been registered.

SDG 16.9

Universal birth registration is a component of the United Nations Sustainable Development Goal 16.9, but will need to accelerate significantly to meet the 2030 goal.

The Ghana Card is increasingly becoming the single source of proof of identity, with the unique number serving several purposes including as the Social Security, Health Insurance and Tax Identification number.